Need suggestions for raffle baskets at guild show

My friend and I volunteered to chair the raffle basket committee for our next guild quilt show. Our thoughts were that we could accomplish this task, contribute to the group, meet our hours of donated time to the guild and still not have to attend meetings and be involved with the politics of the guild.

Our charity this year is very local and a bit unusual. I anticipate fewer corporate donations. Hope I am wrong. We have adopted a local high school girl to help with some of her college expenses. This fund has been set-up through a lawyer with ways to redirect the money if this young lady changes her plan. The girl came to U.S. from the Ivory Coast seven years ago not knowing any English and having very little education in her own country. She has worked very hard and is an honor student. She plans to attend our local Junior College for two years and then move to a four year institution. There are scholarships available for tuition and she will live at home (although she works to help her mother pay the rent). As any parent of a college student knows, books can cost almost as much as tuition. The money we raise will be issued to her in the form of vouchers she can use to purchase text books at the school. If she decides not to continue her education the money will be made available to another worthy student at the junior college. I will send letters to the usual quilt manufacturers and ask local quilt stores and long arm quilters for gift certificates. We also plan some non-quilter baskets such as a sports theme for men, spa items for women, and toy/activity themes for each age group (0 to 18 years) for which we will contact local stores.

We plan a special American Girl basket. The guild will purchase a doll (I wrote the company to ask for a donated doll. They respond that they only donate to charities that help children under the age of 12. This makes sense as they probably receive so many requests it is better to serve a target market close to their customer base.) Guild members have been asked to make items to go with the doll. It was the consensus of the mothers whose girls enjoy the dolls that the girls don't mind mixing the era of clothing and accessories. Has anyone made any special donor contacts in the last two years that they would be willing to share privately? Contact me at snipped-for-privacy@speakeasy.net. We wouldn't want to tell the entire world that such and such company is great with freebies.

Does anyone have any unusual raffle basket ideas that were popular at your guild show? Themes?

The show isn't until February so we will not begin to contact businesses until September. Right now I am at the thinking stage and would appreciate any helpful comments.

Susan

Reply to
Susan Laity Price
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IMO you have a very worthy recipient, because education is the basis of all progress. But some of your donors might be unwilling simply because all the money goes to one individual. You might get more support if you broaden it, maybe add a charity dealing with young children. Might get your doll donated that way too.

Our club recently made a lot of money by auctioning members' skills. Several people offered to make dinner for 6, one lady set up a bird-watching session at a local park, one volunteered her husband to do a jewelry-making demo, one will host a vintage chocolate tasting, etc. This would work for either a silent auction or a live auction. Roberta in D

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Reply to
Roberta Zollner

Thanks for your suggestions. The charity is set and I don't want to start anything by suggesting an additional charity. I did tell them that although I fully supported their idea of helping this young lady with her expensive text books, I knew some of the corporations would not be as generous as in years when we gave to a nationally known group.

Your idea of offer>IMO you have a very worthy recipient, because education is the basis of all

Reply to
Susan Laity Price

Some of the gals at my 'new' guild were show and telling with some things they are using for a raffle basket. It was dog themed. There was a really cute small dog wall hanging and a dog coat (or some little silly thing like that) They are planning to do home make doggy biscuits and some other gourmet doggy stuff. That looked pretty fun to me. Maybe a local vet would donate a check up certificate too. Think local maybe is really more reasonable for your goals. (I hate the idea of referring to the poor young woman as a 'charity')

This gal should talk to my dd. Both of my kids paid their own way through college. They had some money to work with from their grandpa but it took some effort and work to do it. They had to manage and add to it themselves. DD was really crafty about books. Library, sharing, only buying what was necessary. (you would be shocked how many of the 'required books' are never used) When kids are spending mom's money they spend very different than they spend their own. Both of my kids got through school and have no debt. Neither has an ivy league degree but the fields they have gone into (law enforcement and gis/cartography) don't require that. I am really proud of both of them. Good luck with your show and to this young gal! Taria

Susan Laity Price wrote:

Reply to
Taria

Thanks for the Doggie idea. The handmade things would make it special and the gift certificate from the vet would add extra value.

Thanks also for your encouragement for the young lady. She will not only be paying her way through school but also must help to support her family. A student under this type of pressure must keep her eye on that diploma and what it will mean in the future. My sons also graduated with no debt. We did help with many expenses but neither owned a car, trendy clothes or took exciting vacations. I get real upset when my alma mater continues to ask for more donations but when I visit campus I see the students driving better cars than my family. Get me off my soapbox and back to quilting.

Susan

Reply to
Susan Laity Price

Susan:

Do you have lots of non-quilters at your show? Our visitors are mainly quilters. We do not raffle baskets, but we do have door prizes that are all quilt related. These are donated from manufacturers, shops, and members.

I think it is important to gear the baskets to the expected crowd. In another (fellowship and service) group, the raffle baskets are varied for the wide range of attendees, and the method is the silent auction. One popular basket was the red hat basket. Movie baskets with a few DVDs, popcorn, maybe a certificate to rent a movie, etc.are popular. Baskets with books of a certain genre such as mystery are filled out with a snack and cocoa. Sometimes the 'basket' is actually a special container. A large beach bag can hold towels, sunscreens, and so on. Many baskets ( or some contents) are donated by local businesses, or by individual or groups of the members. It is fun to assemble the baskets and also to see the variety of contributions. The sky's the limit on imagination!

BTW: does your guild have a requirement for donating a specific hours for the guild?

Reply to
Pat in Virginia

Susan:

Do you have lots of non-quilters at your show? Our visitors are mainly quilters. We do not raffle baskets, but we do have door prizes that are all quilt related. These are donated from manufacturers, shops, and members.

I think it is important to gear the baskets to the expected crowd. In another (fellowship and service) group, the raffle baskets are varied for the wide range of attendees, and the method is the silent auction. One popular basket was the red hat basket. Movie baskets with a few DVDs, popcorn, maybe a certificate to rent a movie, etc.are popular. Baskets with books of a certain genre such as mystery are filled out with a snack and cocoa. Sometimes the 'basket' is actually a special container. A large beach bag can hold towels, sunscreens, and so on. Many baskets ( or some contents) are donated by local businesses, or by individual or groups of the members. It is fun to assemble the baskets and also to see the variety of contributions. The sky's the limit on imagination!

BTW: does your guild have a requirement for donating a specific hours for the guild?

Reply to
Pat in Virginia

Last year is the first year that we made up raffle baskets for our quilt show. The two ladies that chaired this position really worked hard at soliciting donations - our baskets were WAY over the top, which I don't think we'll ever be able to match in the future.

They contacted lots of local businesses & asked for items or gift certificates. One basket was a baby theme & the "basket" was a basinet & the basket was full of baby items. We had a gardening basket, Xmas basket, children's basket, wine basket, chocolate basket, patriotic basket, romantic basket, etc. Each month, we set a theme & we would ask the members to donate something for the basket that fit the theme. We didn't ask the members to go out & buy anything, we asked them to look in their sewing room for duplicates of notions, books, patterns, fabric. (Of course, we didn't turn anything that was new down!)We stressed that the items should be in "like new" condition. We had lots of gift certificates from restaurants, nurseries, movie theaters, etc. This year, we are asking all the mini groups to contribute a basket & any individual member who is so inclined to put together a basket. It was a huge job for last year's chair ladies, so we're hoping this will make the job much easier. (We even asked the members to check around & donate any baskets that they didn't anticipate using.)

Good luck with your raffle baskets. Ours were a huge hit & we made a ton of money on them.

Reply to
Pauline

Susan -- I've never heard of doing Raffle Baskets at the show. I can imagine what they might look like and contain -- from the other posts in this thread.

But how do you administer it? Just sell tickets the day of teh show? Do you have to be present to win? We are planning our first quilt show -- and I'd love to know more about the way this "works".

Also -- do you do this in addition to a Raffle Quilt -- or instead of? Just curious!

Thanks!!

Reply to
Kate G.

PS -- how do you find out manufactures addresses and contact persons? Our show isn't until Autumn 2009 -- so if you have any information you'd care to share -- I'd sure appreciate it!

Reply to
Kate G.

I'm not sure how Susan is getting her contact information, but your local library can help you with manufacturers addresses, though not necessarily a contact person. They have both books and databases with that information. If you are in the US, ask if they have the ReferenceUSA Business database, that one often has officer's names.

Heidi

Reply to
Heidi

For our show, we sold tickets the weekend of the show. You did not have to be present to win. We did this in addition to the Opportunity Quilt. I think we had 20+ "baskets" & an equal amount of containers marked with the basket number. We sold tickets at 20 for $5 & after putting your name & phone number on the ticket, you just dropped your ticket in the container with the basket number that you hoped to win. You could put all your tickets in one container or spread them around. It was a huge hit.

Reply to
Pauline

Such wonderful ideas. I've been trying to think of something Susan could use and wonder about a raffle basket for bringing home to the guys (with apology to the fellows among us). Could you do a basket with things that would be a super treat for the husbands? A 'free' car detailing? I'm astounded at what it costs to have a vehicle 'done' and it could be a great bit of free-advertising for a detailer. A landscaper to come do the lawn? A caterer who would come burn the burgers while hubby enjoys the guests? The florist who would Remember the anniversary and send flowers without him even having to remember? Just silly ideas, perhaps, but don't leave out a honey basket. You might even get the local city judge to offer a free parking ticket. Polly

Reply to
Polly Esther

Oh my Polly! I am going to write some of these down and use them for our Silent Auction next year!!! You have some great ideas!!!! Hm, maybe I should have written to you before our Auction this year!

Dannielle

Reply to
Dannielle

Susan:

Do you have lots of non-quilters at your show? Our visitors are mainly quilters. We do not raffle baskets, but we do have door prizes that are all quilt related. These are donated from manufacturers, shops, and members.

I think it is important to gear the baskets to the expected crowd. In another (fellowship and service) group, the raffle baskets are varied for the wide range of attendees, and the method is the silent auction. One popular basket was the red hat basket. Movie baskets with a few DVDs, popcorn, maybe a certificate to rent a movie, etc.are popular. Baskets with books of a certain genre such as mystery are filled out with a snack and cocoa. Sometimes the 'basket' is actually a special container. A large beach bag can hold towels, sunscreens, and so on. Many baskets ( or some contents) are donated by local businesses, or by individual or groups of the members. It is fun to assemble the baskets and also to see the variety of contributions. The sky's the limit on imagination!

BTW: does your guild have a requirement for donating a specific hours for the guild? I've never heard of that for a quilt guild. Interesting concept, and a way to be sure to get volunteers! If you have a minute, would you tell us about this, please? Thanks!

Reply to
Pat in Virginia

The ICU staff at the hospital raffle off baskets on occasion. One of the biggest hits was a "spa" basket that included certificates for a massage, a manicure and pedicure, and a facial along with some fun bath salts, body lotions, etc. Strictly a "girly" thing, but a great favorite.

Reply to
Carolyn McCarty

Howdy!

Ask a book store for a gift certificate (student=books), add some bookmarks, note pad, nice pen(s), book light, chocolate (M&Ms- melt in your mouth, not your hand), simple book bag made of book theme fabric.

From coffee/tea shop, ask for a Winter Warmer set: tea & hot chocolate mix, mug, coffee (I hear some people still drink it), socks, mittens, book, quick-quilted neck wrap (scarf), ear muffs. Do a Summer version, w/ tea, iced coffee additions, tall glasses, fancy ice cube tray, sunscreen.

Ask guild members about specialty skills/offers. One of our members loves to make cupcakes; I like to do cornbread muffins; a couple of moms volunteered babysitting; another has a cleaning service (gave a certificate for 1 hr. of cleaning); one bartended at a holiday party; another gave a 1 hr. consultation on home decorating. The services can be made into a gift certificate, put into a basket w/ accompanying items (pretty plate for cupcakes & muffins, napkins; books & games for babysitting; apron for housekeeping; book & magazines for decorating).

Good for y'all for "adopting" this student; her education will continue to pay for itself. Good luck!

R/Sandy

Reply to
Sandy Ellison

Yes, we have non-quilters attending our show. Most are family and friends but some are general public that like to look at quilts and dream of someday making them.

Yes, our by-laws state each member has a set number of hours that we must donate to helprun the show. Right now I can't remember but I think it is 6 hours. There is often a debate as to if that means 6 hours at the show itself or if that 6 hours can be preparing for the show ahead of time. We have some long time members that always drop their membership right before the show because they don't want to help. Then there are those that always pay their dues but don't attend until right before the show so they can enter quilts and win the ribbons. It takes all types to have a guild.

I like several of your themes! We find raffle tickets are easier than silent auction. With silent auction it is embarrassing how little the winning bit is sometimes. With the raffle tickets we can camouflage the lack of interest in one basket. At other charity events I often purchase silent auction items just because I was trying to up the bid price! The nursing home always finds a use for my strange purchases.

Susan

Reply to
Susan Laity Price

Reply to
Susan Laity Price

Raffle tickets for baskets are only sold at the show. You do not have to be present if you write your telephone number on the ticket. We just purchase a roll of two piece type raffle tickets at the restaurant supply house. Right now I can't remember what they charge but I think it is $.50 per ticket or 12 for $10.00. That might not sound like much but we find that most people usually purchase $10 to $20 at least and they enjoy the fun of thinking they have more chances.

Each basket has a nicely prepared sign that lists the theme, contents and number of the basket. Beside the basket is a decorated coffee can with the name and number of the basket so people don't stick their tickets in the wrong basket. An hour before the close of the show the raffle closes and tickets are drawn, usually by a child or special guest. The names are read and posted by the baskets. If the winner hasn't collected the basket by the close of the show then we telephone them and ask if they can come and pick-up their basket during clean-up. A very few must be delivered in person the next week.

The raffle baskets are >Susan -- I've never heard of doing Raffle Baskets at the show. I can

Reply to
Susan Laity Price

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